WE'RE HIRING: Project Assistant

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PROJECT ASSISTANT

Our firm is looking for administrative support as a part of our project team. The position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested. The ideal candidate should have excellent verbal and written communication skills. Extensive knowledge of Microsoft PowerPoint, Word and Excel experience is a bonus, and will be considered when choosing the best applicant for this position.

About Our Firm: Celebrating 30 Years of Engineering Design Excellence:

At DuBois Consultants, Inc. (DCI) we are committed to improving the communities in which we serve by providing design solutions tailored to meet our client’s visions, while promoting a work environment dedicated to growth and professional development. Founded in 1988, DuBois Consultants Inc. is a CIVIL and STRUCTURAL engineering firm that specializes in site civil and structural design for treatment plants, pump stations and underground water/waste water infrastructure.

Responsibilities:

  • General administrative support for company projects.

  • Organize and maintain project files, filing system and project communications.

  • Provide data entry for projects.

  • Track status of projects and produce monthly progress reports. Maintain tracking system for projects.

  • Update record copies, engineering project documentation and changes.

  • Provide information to facilitate questions regarding projects and prepare research information.

  • Record minutes from Project Manager/team meetings.

  • Answer phones and direct calls.

  • Sort incoming mail.

  • Collect and distribute client bills and invoices.

  • Type memos, correspondence, reports and other documents as requested.

  • Coordinate travel arrangements and any other internal services for various project needs.

  • Prepare outgoing mailings and labels, including e-mail and fax.

  • Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.

  • Schedule and set-up client interviews, presentations and other meetings as requested.

  • Order and maintain supplies.

  • Update the project calendar and roster.

  • Assist in clerical needs on projects.

  • Maintain data entry of project contact list and project execution plans.

  • All other duties as assigned.

Minimum Qualifications:

  • High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.

  • Proficient in Microsoft Word, Excel, Access and PowerPoint required.

  • Applicable experience may be substituted for education requirements.

Skills + Qualifications:

  • Ability to work well on a team

  • Strong desire to learn along with professional drive

  • Excellent verbal and written communication skills

  • Excellent knowledge of MS Office

  • Ability to multi-task and take initiative

  • Hardworking and dedicated outlook

  • Ability to take direction and absorb information quickly

  • Experience with content creation a plus, even if not professionally

To Apply:

Send resume to Nia Richardson, Director of Business Development + Marketing, at nrichardson@duboisengrs.com.

Applications will be reviewed as received.